Privacy notice
What this portal keeps about you, who can see it, and how to get rid of it.
Who we are
The KSA Logbook Portal is run by Paisley & District Scout Network (PDSN) to help Explorer Scouts and Scout Network members keep their King's Scout Award logbook. It is not run or endorsed by UK Scouts HQ. PDSN is responsible for the information held here.
What we keep, and why
Only what the logbook needs, so we can build it and fill in HQ's form for you:
- You: your name, email address, date of birth, membership type and number, Region and District, and your Chief Scout's Award and Gold DofE details if you have them.
- Your contact address: optional. HQ uses it to send your award.
- Your logbook: diary entries and photos, nights away, ICV activities, challenges, your expedition plan and any evidence you upload.
- Sign-offs: the name and email address of anyone you ask to sign something off, and what they say.
- A new Network request: if your Network isn't on the portal, or is on it with no leader yet, the Network's name and, if you give one, a leader's email address. We email that leader once to say you've asked, and the portal admin sees the request.
We use it to run your logbook, to email you (your sign-in link, sign-off requests, and reminders if you stop using it), and to let your leaders support you. We don't sell it, advertise with it or use it for anything else.
Who can see it
- You, always.
- Your Network leaders, once you pick a Network: your name, email and how far through you are. They only see your diary and photos if you switch sharing on, and you can switch it off again at any time.
- Your expedition team, for the team's plan and the team members' names.
- Anyone you ask to sign something off, for the one thing they're asked to look at, using a private link we email them.
- Anyone with a link, but only if you choose to share your finished logbook publicly after it's approved. You can stop sharing whenever you like and the link stops working.
The portal doesn't send anything to UK Scouts HQ itself. You (or your leader) send HQ the finished logbook.
How long we keep it
Until you delete it. If nobody opens your account for 9 months it is deleted automatically, and we email you warnings during the last 2 months. Signing in starts the clock again. Leader accounts aren't deleted automatically.
Your choices
From your Account page you can download everything we hold about you, turn reminders off, and permanently delete your account along with your diary, photos and everything else. To correct your details, edit them on Your details. For anything else, including a question about your information, ask your Network leader.
You also have the right to complain to the Information Commissioner's Office at ico.org.uk.
Cookies and email
We use one cookie, to keep you signed in. There is no advertising, analytics or tracking. Emails are sent through Microsoft 365.